Privacy Policy

Last updated: April 20, 2026

Education Suite (“we,” “us,” or “our”) is committed to protecting the privacy of educators, administrators, and students who use our platform. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our services.

1. Information We Collect

Account Information

When you create an account or sign in through Google OAuth, we collect:

  • Name and email address
  • Profile photo (if provided via Google)
  • School or district affiliation
  • Role (educator, administrator)

Student Education Records

In the course of using Education Suite, educators may input student education records including but not limited to:

  • Student names and identifiers
  • Individualized Education Program (IEP) data
  • Student incident reports
  • Progress notes and behavioral observations
  • Academic performance data

Usage Data

We automatically collect certain information when you access our platform:

  • Device type, browser type, and operating system
  • IP address and approximate geographic location
  • Pages viewed and features used
  • Date and time of access
  • Referring URL

2. How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve our platform
  • Authenticate your identity and manage your account
  • Generate AI-assisted documentation and suggestions
  • Produce analytics and progress reports
  • Send service-related communications
  • Ensure platform security and prevent fraud
  • Comply with legal obligations

3. Student Data

Education Suite is designed for use by educators and administrators, not directly by students. When school staff enter student information into the platform:

  • We use student data only to provide the contracted service to your school
  • We do not sell student data to third parties
  • We do not use student data for advertising or marketing
  • We collect only the information necessary to provide our services
  • We maintain access controls and audit logging for all student data access
  • We return or delete student data upon termination of services

5. Data Security

We implement industry-standard technical and organizational measures to protect your data, including:

  • Encryption of data in transit (TLS 1.2+) and at rest (AES-256)
  • Role-based access controls
  • Tamper-proof audit logging
  • Regular security assessments and penetration testing
  • Employee background checks and security training
  • Incident response procedures

6. Data Retention

We retain your information for as long as your account is active or as needed to provide services. Student education records are retained in accordance with our agreements with educational institutions. Upon request or termination of services, we will delete or return student education records within 60 days.

7. Third-Party Services

We may share information with the following categories of third-party service providers:

  • Cloud hosting providers (for data storage and processing)
  • Authentication providers (Google OAuth)
  • Analytics services (aggregated, non-identifiable data only)
  • AI model providers (for documentation assistance features)

All third-party providers are bound by contractual obligations to protect data and are prohibited from using student education records for their own purposes.

8. Your Rights

You have the right to:

  • Access the personal information we hold about you
  • Request correction of inaccurate information
  • Request deletion of your account and associated data
  • Export your data in a portable format
  • Opt out of non-essential communications

For student records entered by school staff, data access requests should be made through your institution.

9. State-Specific Rights

Depending on your state of residence, you may have additional privacy rights under laws such as the California Consumer Privacy Act (CCPA), Colorado Privacy Act, or other state privacy laws. To exercise state-specific rights, please contact us using the information below.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on our platform and updating the “Last updated” date. Continued use of our services after changes constitutes acceptance of the updated policy.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

Education Suite
Email: privacy@educationsuite.com
Subject: Privacy Inquiry